KMC Eagles Hockey

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Club

Positions and duties

Here’s what every job in the club involves, who it reports to and how much time it takes. You’ll find the people who hold our board and team roles now on the Leadership page, and the open roles on the Volunteer page.

Board

President

Term
Elected each August for one season; may stand again
Reports to
The members
Time
3–5 hours a week in season
  • Chair the board and the season meetings and cast the deciding vote
  • Represent the club to Die Players Liga, the rink, the garrison and the community
  • Approve the season budget with the treasurer and sign off on spending above the agreed limit
  • Appoint head coaches and confirm captains with the coaching staff
  • Handle disputes, disciplinary matters and anything the other roles cannot settle

Vice President

Term
Elected each August for one season
Reports to
President
Time
2–3 hours a week in season
  • Stand in for the president and take the chair when they are absent
  • Negotiate and manage the ice contract with Zweibrücken Ice Rink
  • Own tournament entries: the Alpine Classic, Zoetermeer and invitations that arrive during the season
  • Sponsor the Cuddeback Memorial Cup committee and its director
  • Coordinate the travel and social coordinators

Treasurer

Term
Elected each August for one season
Reports to
President
Time
2 hours a week; more in September
  • Collect dues and keep the paid-status sheet current
  • Pay ice invoices, league fees, referees and tournament entries on time
  • Run the club bank and PayPal accounts and reconcile them monthly
  • Present the accounts at the season meeting and prepare the next budget
  • Approve reimbursements and keep receipts for every payment

Secretary

Term
Elected each August for one season
Reports to
President
Time
1–2 hours a week
  • Keep the membership list and the team WhatsApp groups current
  • Take minutes at board and season meetings and circulate them within a week
  • Maintain the season calendar with the coaches and the website editor
  • Answer general inquiries from the contact form or route them to the right person
  • Coordinate the new-player mentor and recruiting volunteers

Equipment Manager

Term
Elected each August for one season
Reports to
President
Time
1 hour a week; more before the season
  • Keep the loan jersey set, spare socks, goalie kit and the equipment box in order
  • Issue and recover loan gear against a deposit
  • Coordinate the yearly jersey order with the supplier and the merchandise coordinator
  • Manage the equipment fund and propose replacements to the board

DPL league representative

Term
Appointed by the board for one season
Reports to
President
Time
Monthly league meetings plus fixture work
  • Attend Die Players Liga meetings and vote on behalf of the club
  • Register players with the league before the deadline and keep registrations current
  • Submit fixtures, results and any disputes to the league
  • Brief the coaches and captains on rule changes before the season
  • Book referees for home games through the officials liaison

Webmaster

Term
Appointed by the board; open-ended
Reports to
President
Time
1–2 hours a week
  • Run kmceagles.org, its hosting, calendar feeds and forms
  • Give admins editor access and support them with the Owner's Guide
  • Keep the site's accounts registered to the club inbox and rotate access at season rollover
  • Publish share images, player cards and the media pack
  • Hand over according to the webmaster's guide when the role changes

Team staff

Head coach

Term
Appointed by the board for one season, one per team
Reports to
President
Time
Every practice and game
  • Plan and run practices and set lines and pairings for games
  • Place new players on the team with the other head coach
  • Check attendance on the website before each game, set answers for players who tell you another way, and secure a goalie
  • Enforce full gear, safety and DPL rules on the bench and on the ice
  • Nominate the captain and alternates and recommend player registrations

Assistant coach

Term
Appointed by the head coach for one season
Reports to
Head coach
Time
One practice a week plus game days
  • Run drills at practice and coach the defense or forwards as agreed
  • Take the bench when the head coach is absent or playing
  • Track penalties and line changes during games
  • Help place new arrivals in their first practices

Team manager

Term
Appointed by the head coach for one season, one per team
Reports to
Head coach
Time
Game days
  • Prepare the lineup sheet and dressing-room assignments before each game
  • Pay the referees and collect the receipt for the treasurer
  • Send the score report to the league after each game
  • Coordinate timekeepers and scorekeepers for home games

Captain

Term
Named by the head coach for one season
Reports to
Head coach
Time
On the ice
  • Speak for the players with the officials and the coaching staff
  • Lead warm-ups and set the tone on the bench and in the dressing room
  • Welcome new players and introduce them to the team
  • Pass on team concerns to the coach and the board

Alternate captain

Term
Named by the head coach for one season, up to two per team
Reports to
Captain
Time
On the ice
  • Take the captain's duties when the captain is off the ice or absent
  • Support the captain with new players and dressing-room organization

Volunteer roles

Goalie coordinator

Term
Open-ended
Reports to
Head coach, Eagles I
Time
1 hour a week
  • Keep the goalie list for both teams and confirm a goalie for every game
  • Manage the loan goalie kit with the equipment manager
  • Organize a monthly goalie-only skate

Timekeeper

Term
Per game
Reports to
Team manager
Time
One or two home games a month
  • Run the game clock and the penalty box at home games
  • Announce goals and penalties to the scorekeeper

Scorekeeper and statistician

Term
One season
Reports to
Team manager
Time
Home games plus an hour a week
  • Record goals, assists and penalties for every league game
  • Publish season statistics for both teams
  • Keep the official game sheet for the league

Officials and rules liaison

Term
One season
Reports to
DPL league representative
Time
1 hour a week
  • Book referees for home games and confirm them the day before
  • Keep the rules summary current and brief new players before their first game

Tournament director

Term
January to October
Reports to
Vice President
Time
2 hours a week; full days in October
  • Invite teams to the Cuddeback Memorial Cup and confirm entries
  • Book ice, referees and dressing rooms and build the schedule
  • Run the tournament weekend with the organizing committee and the awards

Travel coordinator

Term
One season
Reports to
Vice President
Time
Per trip
  • Arrange hotel blocks, van hire and car pools for away tournaments
  • Publish the packing list and the travel plan in the team WhatsApp group

Social events coordinator

Term
One season
Reports to
Secretary
Time
Per event
  • Organize the end-of-season party, the Christmas skate and the summer barbecue
  • Manage the event budget agreed with the board

New-player mentor

Term
One season
Reports to
Secretary
Time
At every practice with a new arrival
  • Meet each new player at their first practice and walk them through gear, dues and the WhatsApp group
  • Check in after a month and pass concerns to the coach

Recruiting coordinator

Term
One season
Reports to
Secretary
Time
1 hour a week; more in August
  • Run the recruiting stand at the KMCC and newcomer briefings
  • Keep flyers and the interest form current and follow up within a week

Fundraising coordinator

Term
One season
Reports to
Treasurer
Time
1–2 hours a week
  • Run raffles, the jersey auction and the tournament bar
  • Apply for community grants and report proceeds to the treasurer

Social media manager

Term
Open-ended
Reports to
Secretary
Time
1 hour a week
  • Post game-day updates, results and photos on the club's social media
  • Share recruiting pushes and tournament news

Photographer

Term
Open-ended
Reports to
Webmaster
Time
Home games and tournaments
  • Shoot home games, tournaments and headshots for the player cards
  • Deliver galleries to the website editor within a week

Videographer

Term
Open-ended
Reports to
Webmaster
Time
Home games and tournaments
  • Film game highlights and the Cuddeback Cup skills competitions
  • Publish to the club's YouTube channel and hand the links to the website editor

Club historian

Term
Open-ended
Reports to
Webmaster
Time
1 hour a week
  • Collect stories, photos and trophies from every era of the club
  • Interview old-timers and keep the History and Heritage pages accurate

Website content editor

Term
Open-ended
Reports to
Webmaster
Time
1 hour a week
  • Keep the schedule, rosters, news and galleries current in the site's editor
  • Post the announcement banner for season start and cancellations

Jersey and merchandise coordinator

Term
One season
Reports to
Treasurer
Time
Bursts in August and October
  • Coordinate the yearly jersey order and sizes with the supplier
  • Run the club shop and the tournament merchandise table